Event Planning Intern
About this Role
Location: 1705 S. Holtzclaw Ave, Chattanooga, Tennessee, 37404. Office hours are M-Th 8:30-5:30; remote on Friday
Hours: This is a paid internship. Flexible based on student’s internship requirements and Foundation hours of operation. Intern may work up to 16 hours per week.
The Austin Hatcher Foundation for Pediatric Cancer’s mission is to provide a lifetime of free, comprehensive support to pediatric cancer patients and their families through mental, behavioral, educational, and social services, so they can cope in the present and thrive in the future. The Foundation provides these services through its Education Advancement Center in Chattanooga, TN, as well as virtually, all at no cost to families. Services are funded solely by the generous donations of its supporters.
Key Responsibilities
- Help plan, coordinate, execute and evaluate fundraising events for the Foundation, including donor events, galas, and other events as needed per season
- Assist with event details and logistics
- Serve as liaison with vendors/clients on event-related matters
- Assist with managing on-site production and clean up for events
- Assist with recruitment of sponsorships and/or auction items
- Assist with recruitment and training of volunteers for events
- Promote the company’s vision and create awareness for the Foundation while learning and adhering to Foundation Brand Guidelines
- Research current trends and suggest development and improvement within Foundation events and community presence
- Make contacts and assist in creating schedules for events
- Prepare materials and mailings for fundraisers (save the dates, invitations, etc.)
- Propose new ideas to improve the event planning and implementation process
- Attend in-person and virtual committee meetings for major special events
- Input event and participant data into Foundation’s Online Donor Management System
- Perform other duties as assigned
Requirements
- Currently only accepting applications for Fall 2025 Term (8/25/25 - 12/5/25). Preference given to applicants who can commit to 12+ hours per week.
- Preferrably enrolled in an undergraduate program in a relevant field
- Excellent organization and time management skills
- Excellent communication skills throughout in-person meetings and online
- Ability to function and perform multiple tasks for various events on a daily basis
- Valid driver's license to drive as needed to local businesses for meetings and event planning
